Your personalized document checklist is created after filling the post-ITA application forms. This checklist is dynamic and changes based on the information you have supplied in your post-ITA application form. You should provide all documents that appear in your Personalized Document Checklist.
For each of the following sections (e.g passport, police certificates, …), you will have only one spot to upload your documents. If you have multiple documents to upload, you will need to merge them into ONE PDF document, that has LESS THAN 4 MB. You can use SmallPDF (free but after a few tries, you will have to wait an hour before trying again) to merge, compress or convert your documents, so you can have the right document to upload.
Applications that do not contain the following documents will likely be rejected as incomplete.
What to upload?
You have to upload a clear and readable copy of the bio page of your passport or your travel document. You should scan every page that has a marking, visa, or stamp. No need to upload blank pages. Stamps that are not in English or French must be translated. If your passport is new and contains only your biographical page, just upload that page.
Who has to upload the documents?
What to upload?
If your are married, documents proving this status need to be provided. The marriage has to be valid under Canadian law.
If your marriage occurred in Canada, you need to provide a copy of the marriage certificate.
If your marriage occurred outside Canada, a copy of a legal marriage certificate issued by the proper authorities.
Who has to upload the documents?
What to upload?
If you have a common-law partner, you need to prove this status and upload the following documents:
Who has to upload the documents?
What to upload?
If you and/or your spouse/partner are divorced, documents proving this status need to be provided.
If the divorce occurred in Canada, you need to provide either a copy of the divorce order or the certificate of divorce.
If the divorce occurred outside Canada, you need to provide a copy of a legal divorce certificate issued by the proper authorities.
If available, you need to also provide the copy of the legal separation agreement.
Who has to upload the documents?
What to upload?
If you are a widow, you will need to provide a copy of a death certificate, and/or any other relevant legal document related to the death of your late spouse.
Who has to upload the documents?
What to upload?
If you have dependent children, you need to upload the following documents to prove your relationship to the children:
Who has to upload the documents?
What to upload?
If one of your dependent children is adopted, you will need to provide a copy of all relevant legal adoption documents.
Who has to upload the documents?
What to upload?
You and your family members have to provide a digital photograph meeting IRCC’s specifications.
Who has to upload the documents?
What to do?
You, your spouse/partner and your dependent children, must see a doctor on the list of panel physicians. The panel physician will do a complete medical exam. The doctor may refer you for chest x-rays and laboratory tests. Once your exam is done, the physician will send IRCC the results. The medical exam should only be done after receiving your Invitation to Apply (ITA). Find out more on what to expect in our Medical Exam section.
What to upload?
You must provide a copy of either (i) the information printout sheet (for the e-Medical system) or (ii) the Upfront Medical Report form (for the paper-based system), whichever the panel physician provides upon completion of the medical examination.
Under exceptional circumstances (at IRCC’s discretion), the following may be accepted (without any guarantee):
Who has to upload the documents?
What to do?
The applicant needs to retrace his/her life from the age of 18, and calculate the number of days spent in a specific country. If the consecutive total exceeds 6 months, the applicant needs to provide a police certificate. Before getting an Invitation to Apply, the applicant should check how to get the police certificate and how long that would take. This will help smooth and relieve the stress of not getting the police certificate in time.
This IRCC page lets you know what to do to obtain the right police certificate.
What to upload?
Police certificates are required up front and are mandatory for each country (except Canada) where an individual has lived for a total of 6 consecutive months or more in the last 10 years. There is no need to provide police certificates for periods before the age of 18.
(i) For the current country of residence, the police certificate needs to be issued maximum six months before the application for permanent residence is submitted.
(ii) For a past country of residence (6 consecutive months), the police certificate needs to be issued after the date of departure from the country as a resident.
You should check the validity of the police certificate, if there is one. If the criteria in (i) or (ii) are respected, the police certificate may be accepted if expired. If not, you can’t upload an expired police certificate.
For the police certificate of a set of countries, IRCC needs a consent form which will allow them to ask for the police certificate directly. For example, an applicant seeking a police certificate from New Zealand must download and complete the Consent to Disclosure of Information (NZ) form available on the IRCC website. You only need to upload the consent form for these set of countries.
You need to scan in colour the original police certificate(s).
Under exceptional circumstances (at IRCC’s discretion), the following may be accepted (without any guarantee):
Who has to upload the documents?
What to upload?
If you are a CEC applicant, or an FSW/FST applicant with (i) an authorization to work in Canada and (ii) a valid job offer, you do not need to provide proof of funds.
To prove you own enough money (above the Low Income Cut-Off, LICO), you have to upload a letter from at least one bank, which details all your asset accounts (cash, investments, etc.) and your debt accounts (loans, credit card debts).
Who has to upload the documents?
What to upload?
If you or your spouse/partner declared work experience, for each work experience:
If you have declared Canadian work experience, you should include copies of your T4 tax information slips and notices of assessment.
If you have problems coming up with an experience letter per IRCC’s guidelines above, you should upload as many documents as possible from the following:
The duties and responsibilities of your Reference Letter are very important. Your application will most likely refused if you do not provide IRCC with this particular information. IRCC needs to compare the duties you provided with those set in the NOC page, and be confident that there is a match between the two. This is why you need to choose your NOC carefully, as explained in the first step of this guide.
Who has to upload the documents?
What to upload?
To receive points for studies, you must either:
Proof of completed studies in Canada or outside Canada can include copies of:
To obtain the additional points for studies in Canada, you must add the institution number of Designated Learning Institution (DLI) where you completed your highest credential.
Who has to upload the documents?
What to upload?
If you have a valid job offer from a Canadian employer, you must upload the letter of employment, and it must:
If your employer has a positive Labour Market Impact Assessment (LMIA) to the job offer, you need to upload the LMIA number in your Express Entry application. You do not need to upload the LMIA when submitting your application, however, it might be asked of you later by IRCC.
Who has to upload the documents?
What to upload?
If you declared having received a provincial/territorial certificate of qualification, you have to provide a copy of said certificate.
Who has to upload the documents?
What to upload?
This is requested if you, and/or your spouse/partner, indicate that you have a family member in Canada who is a Canadian citizen or a permanent resident.
You will need proof of your family member’s Canadian citizenship or permanent residence: copy of passport, birth certificate, permanent residence card, etc. (copy of both sides when applicable).
You will also need to prove that your family member is living in Canada: mortgage documents, lease, utility bills, etc. showing the Canadian address and a recent date (maximum 6 months before submission).
You have to prove as well the family member’s relationship to you or your spouse/partner: official documents stating the relationship between the two family members, birth certificates, etc.
Who has to upload the documents?
What to upload?
This is requested if you (or someone in your application) have used another name in the past (e.g., a maiden name). You must upload any document explaining the use of this other name (e.g., a letter of explanation, legal documents of a name change, notarized affidavit of one and same name).
Who has to upload the documents?
What to upload?
The document is requested only if you indicate that you are using a representative or if a consultant completes an application on your behalf through the consultant portal.
You need to upload the IMM 5476 form. It must be signed by you and, if applicable, your spouse or common-law partner.
Each accompanying dependent child over the age of 18 must also complete and sign their own IMM 5476 form if a representative is also conducting business on their behalf.
Who has to upload the documents?